From Sample to Shipment: Planning Custom Branding for Arcade Machines
Keep each branding approval tied to its version.
Identify the cabinet, artwork file and authorised approver. Record which proof or sample was actually reviewed, carry open items forward and match the finished unit to the approved artwork before shipment.
- Check permitted surfaces, colour references and artwork permissions.
- Record revision decisions, production release and later change implications.
- Compare identified units with the approved version and inspection evidence.
A branded arcade order needs a record of what was approved and which machine that approval covers. Before reviewing the first artwork proof, name the approver, identify the cabinet and agree how a visual approval will be checked on the finished unit.
Define the branding brief
Describe the purpose of the work. A group of cabinets carrying one identity needs consistent logo placement and colour references across the group. A seasonal promotion needs a clear end date and approval from any relevant rights holder. Record the venue, intended machine quantity and the person authorised to approve changes.
YX's customisation page describes logo placement, themed artwork, cabinet colours and supported model-specific changes. Use it to prepare an enquiry. The quotation should identify which changes are available for the exact cabinet, their cost and the required approval steps.
Separate the approval stages
Ask which samples or proofs are available for the project. Each stage answers a different question, and the order may not require every stage listed here.
| Item submitted for approval | What to review | What remains to check |
|---|---|---|
| Digital artwork proof | Layout, spelling, logo placement and agreed dimensions | Physical colour, material and appearance on the cabinet |
| Printed material sample, if arranged | The submitted colour and finish against the agreed reference | Placement and fit on the finished panel or unit |
| Branded panel, if arranged | Position, edges and the specified surface | Assembly, access and appearance on the finished machine |
| Finished unit | The agreed artwork version on the identified configuration | Any operating tests or delivery checks recorded separately |
Keep the approval limited to the item actually reviewed. A digital proof can establish an artwork version without establishing the finish of a printed panel. A supplier photograph may leave viewing angles or details unresolved; record the additional evidence needed.
Use one version and sign-off record
Copy these fields into the project record and use them for each revision:
| Field | Information to retain |
|---|---|
| Equipment reference | Product link, model, quoted configuration and cabinet drawing revision |
| Artwork identity | File name, version, date and the surfaces covered |
| Review reference | Agreed colour reference, placement dimensions, finish and any supplied sample |
| Decision | Approved, changes requested or awaiting information; identify the approver and date |
| Open items | The exact question, responsible person and evidence still required |
| Production release | Approved version and the supplier's confirmation that it is the version to be used |
Agree the artwork file format and any allowance for revisions before requesting a proof. Have the supplier identify areas that must remain accessible, including handles, vents, payment components and maintenance panels. Check the proposed graphics against those areas on the drawing for the selected model.
For licensed artwork, retain the relevant permission and approval requirements with the brief. Do not treat a supplier's ability to print a design as confirmation that the buyer holds the rights to use it.
Record changes after approval
Ask when production locks the approved design and how later changes are handled. If someone requests a new logo position, finish or panel after sign-off, record the proposed change and obtain its price and schedule implications before approving a revised version.
Keep operating configuration in its own part of the order. Changes involving cabinet dimensions, lighting or controls need the selected model's technical scope and instructions. A visual approval should not silently approve an unrelated hardware or game-setting change. The procurement FAQ covers the wider configuration and support questions.
Match the finished unit to the approved record
Agree the photographs, video or inspection materials to be supplied before shipment. They should identify the relevant unit and show the surfaces covered by the approved artwork. Compare file version, placement and recorded finish, then assign any outstanding discrepancy to a named person.
Review the branding from the intended approach and viewing positions where practical. Use observations about readability and surrounding lighting to decide whether another proof or sample is needed. These checks do not predict player behaviour or sales.
Carry the approved version and open-item list into the delivery inspection checklist. Keep the model's current support contact and parts arrangements with the same order record; YX's support overview is a contact starting point.
For a branding enquiry, send the product link, intended surfaces, artwork reference, quantity and required timing. State which approval stage you need next so the discussion can resolve a specific decision.